How to Create a Nontenure Line Faculty Posting

AUTHORIZING POSITION AND FUNDING

Step 1. All faculty positions, existing and new, are allocated and authorized based on strategic planning goals, departmental needs, and available funding.  Funding for all existing positions is authorized through the annual budget cycle.  New multi-year term faculty positions are authorized through the New Faculty Position Authorization Cycle by the provost and executive vice president of Academic Affairs (EVPAA). 

Due to the centralized budget model, the Office of the Provost and Faculty and Academic Resources (FAR) authorize all faculty and staff position/personnel requests in the division of Academic Affairs.  Account managers and supervisors are responsible for assessing the budgetary and operational impact of all personnel requests made using the Hiring Protocol for Faculty and Staff Position.

SELECTION OF THE SEARCH COMMITTEE

Step 2. When approval has been granted for the nontenure line faculty search process, the chair or director or other administrator with primary responsibility for the search will appoint a search committee from faculty members in the relevant department, school, or college.

Step 3. The search committee, in consultation with the chair or director and departmental personnel committee, ensures the job posting reflects the faculty qualifications policy of the hiring unit. This includes the required and preferred qualifications and criteria for applicant screening. If the academic program requires faculty to have a current job related state, federal, or university license, certification, or other credentials (LCC), this must be stated in the required qualifications of the job posting.

SUBMITTING THE POSTING IN PEOPLEADMIN

Step 4. In the Applicant Tracking Interface of PeopleAdmin, select the Chair/Director user group. This is the only user group that can initiate the nontenure line and tenure line faculty postings.

Step 5. To create the posting, hover over the Postings Tab located in the blue bar and select Nontenure Line Faculty and then Create from Position Type.

Step 6.  Enter the New Posting Request and Posting Information. If required fields are not completed, an error message will appear.  Edits will not be saved, unless the Save or Next button are clicked. 

Step 7.  The Guest Users feature should only be used if the individual does not have a valid Texas State NetID.  When the posting is filled, the guest username and password are automatically deactivated. 

Step 8.  All Search Committee Members must be listed on posting to gain access for review of applicants.  To add a new member, search for them in the search column.  If a Texas State employee record is not found, please contact Faculty and Academic Resources.  

*For pool searches, the department chair or school director will be listed as the Search Committee Chair.

Step 9. Designate the Application Documents that will be necessary for applications to apply to this posting.  All nontenure line faculty postings require cover letter and curriculum vitae at minimum.  The maximum allowable document size for an individual attachment is 9MB.  URLs can be used in lieu of an uploaded document.

Step 10. The Reference Letter Feature allows you to manage the number of references required for the posting and provide any specific instructions that will be communicated to the people providing the reference for the applicant.

Step 11. The Internal Documents section allows documents to be uploaded for internal use only.  Hiring departments should upload a copy of the executed Position/Personnel Funding Approval form in this section. The candidate hiring matrix must be uploaded for Talent Acquisitions review and approval.  All search committee members must use the approved hiring matrix for evaluating applicants.

Step 12. When you reach the Summary Tab, any tab that has an exclamation point (!) next to it indicates required information is missing and must be completed before moving forward.

Step 13. Hover over the Take Action on Posting and select the appropriate workflow state.

Step 14. Comments can be added in the Comment Box and will be included in the email message to the next approver in the workflow. Note: All comments will become a permanent part of the recruitment record and cannot be removed.